Home About Us Members' Area Awards

Activities

Relevant Links FAQ's

The By-Laws of the Adult Education Counsellors' Association of Alberta

Adopted by special resolution on January 15th, 2004.


ARTICLE I

This organization shall be known as the Adult Education Counsellors' Association of Alberta.

Return to Top


ARTICLE II (PURPOSES)

The purposes of the Association shall be:

  1. To provide adult education counsellors in Alberta with an opportunity for exchange of ideas and resolution of common concerns.
  2. To foster professional development and coordinate activities among adult education counsellors in Alberta.
  3. To initiate recommendations for change to the government and to the community at large on relevant issues.

Return to Top


ARTICLE III (MEMBERSHIP)

Membership shall be open to anyone holding the title or performing the duties of counsellor in the field of adult education in Alberta as approved by the Executive Council and on payment of annual dues.

Return to Top


ARTICLE IV (OFFICERS)

Section I: Election of Officers

  1. To hold office, a person is required to be a member of the Association.
  2. The officers shall be the President, Vice-President/Treasurer, and Secretary/, Web-Liaison Officer.
  3. The President shall be elected at the Annual General Meeting and shall hold office through the next Annual General Meeting. Following that, this person shall hold the position of Past President for one year.
  4. The Vice-President/Treasurer shall be elected at the Annual General Meeting and shall hold office through the next Annual General Meeting.
  5. The Secretary shall be elected at the Annual General Meeting and shall hold office through the next Annual General Meeting.
  6. The Web-Liaison Officer shall be elected at the Annual General Meeting and shall hold office through the next Annual General Meeting.
  7. In the event that any of the elected officerís positions are vacated before the term is completed, the Executive Council shall appoint someone to fill the position until the next Annual General Meeting

 

Section II: Duties of the Elected Officers

  1. The duties of the President shall be to preside at all regular meetings and special meetings, to appoint all standing and special committees, and to be responsible for the general program of the Association. The President or designate shall serve as a de facto member of the Alberta Services for Students Conference Planning Committee.
  2. The President, in consultation with the other elected officers and the Past President shall appoint the Regional Representatives and the AECAA Webmaster.
  3. The Vice-President/Treasurer shall be the Chief Officer of the Association in the absence of the President and shall attend planning committee meetings for the Alberta Services for Students Conference as the President's proxy if the President or his/her designate cannot attend a meeting.
  4. The Secretary/ shall keep a record of the proceedings of the meetings of the Association and the Executive Council; shall conduct such correspondence as may be requested by the President of the Association or the Executive Council; shall assist the President in making arrangements for all executive and special meetings
  5. The Web-Liaison Officer shall be responsible for communicating with the Webmaster; for updating information on the Associationís website; and for providing updates regarding website issues to the Executive.
  6. The signing officers of the Association shall be the President (or designate) and Vice-President/Treasure. For the purpose of disbursement, the Vice-President/Treasurer shall have signing authority with prior consent of the President with a memo of confirmation to follow.
  7. The Association does not have an official Seal.

 

Section III: Appointed Officers

  1. Appointed Officer positions of the Association shall be the Northern Alberta Regional Representative (North of Edmonton), Central Alberta Regional Representative (Edmonton to Olds), Southern Alberta Regional Representative (Olds south), and the Webmaster.

  2. The newly elected President, in consultation with elected Officers and the Past-President, shall appoint the officers to the four positions named above.

  3. The Vice-President/Treasurer, the Secretary and Past President may fill one of the appointed positions but the President may not fill an appointed position.

  4. To hold an appointed position with the Association the person shall be a member of the Association.

 

Section IV: Duties of Appointed Officers

  1. The Regional Representatives shall participate in executive meetings and shall assist the President or designate coordinate arrangements for the Annual General Meeting which is to take place at the annual Alberta Services for Students Conference. In addition, Regional Representatives are encouraged to plan Professional Development activities for members in their regions.

  2. The AECAA Webmaster shall participate in executive meetings and shall make arrangements for the editing, production and maintenance of the AECAA Website. The Webmaster will maintain and update a directory of Counsellors at Alberta Institutions of Adult Education. This officer shall maintain this directory on the AECAA Website and shall disseminate news items about the activities and status of counselling at Alberta Institutions of Adult Education.

 

Section V: Remuneration

No officer or member of the Association shall receive remuneration for work performed in the name of the Association. An honorarium may be provided to the Webmaster upon approval of the Association members in attendance at the Annual General Meeting.

Return to Top


ARTICLE V (EXECUTIVE COUNCIL)

Section I

The Executive Council of the Association shall consist of the elected and appointed officers of the Association and of the immediate Past- President of the Association.

Section II

Each member of the Executive Council shall have one vote at all executive meetings whether or not they fill more than one position on the executive.

Section III

The President of the Association or the Acting President votes only if there is a tie vote at any Executive Meeting or other meeting of the Association.

Section IV

Quorum at Executive Meetings shall be any three members of the Executive Council provided that the meeting is chaired by one of the elected officers.

Return to Top


ARTICLE VI (ELECTIONS)

Section I

Nominations for President, Vice-President/Treasurer, Web-Liaison Officer, and Secretary shall be taken from the floor at the Annual General Meeting. If a nominee is not in attendance at the meeting, a signed letter of acceptance of nomination from the nominee must be presented to the Secretary prior to balloting.

Section II

Voting for elected officers shall be conducted by a secret ballot of the members present at the Annual General Meeting for all elected positions for which there is more than one nominee. The outcome shall be determined by a simple majority of those present at the Annual General Meeting. An elected officer of the Association may be confirmed by an open vote of all members present at the Annual General Meeting if there is only one nominee. Confirmation requires a simple majority of all members present.

Return to Top


ARTICLE VII (AUDITING)

Section I

The books, accounts and records of the Vice-President/Treasurer shall be audited at least once each year by a duly qualified accountant or by two elected delegates of the Association elected at the Annual General Meeting. Such auditor at the Annual Meeting of the Association shall submit a complete and proper statement of the standing of the books for the previous year. The end of the fiscal year of the Association shall be March 31 of each calendar year.

Section II

The books and records of the Association may be inspected by any member of the Association at the Annual General Meeting provided for herein or at any time upon giving reasonable notice and arranging a time satisfactory to the officer(s) having charge of same. Each member of the Executive shall at times have access to such books and records.

Return to Top


ARTICLE VIII (MEETINGS OF THE ASSOCIATION)

The Association shall convene an Annual General Meeting to be held in conjunction with the annual Alberta Services for Students Conference. Special General Meetings may be called by a majority vote of the Executive Council. Fifteen days notice by mail shall be given prior to any such meeting. The President of the Association shall call executive meetings of the Executive Council.

Return to Top


ARTICLE IX (FEES)

Annual Association fees shall be recommended by the Executive Council and subject to approval by those present at the Annual General Meeting.

Return to Top


ARTICLE X (BORROWING POWERS)

For the purpose of carrying out its objects, the Association may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Association, and in no case shall debentures be issued without the sanction of a special resolution of the Association.

Return to Top


ARTICLE XI (AMENDMENTS)

These By-Laws may be amended or rescinded only by a "Special Resolution."

Return to Top

 

Home | About Us | Members' Area | Awards | Activities | Relevant Links | FAQ's

©2005-2009 Adult Education Counsellors' Association of Alberta